Tender Invite for Provision of Capacity Building Programme

The Foundation for Future London seeks to appoint a local organisation/consultants to design, implement and manage a Capacity Building Programme for Year 2 of our new Westfield East Bank Creative Futures Fund programme.

We require an organisation with local community, skills and training knowledge to work with the Foundation team, Westfield Stratford City and other stakeholders to design and implement a capacity building programme that will make a true impact on the local communities and also contribute towards the outcomes required through the Westfield East Bank Creative Futures fund.

The successful applicant will lead on the design, implementation, and management, including collateral and communication support for a 12-month capacity building programme.

The deadline for applications is Friday 2 July 2021 at 5pm and the successful applicant contract will begin in August 2021 (deadline extended from 25 June).

The Westfield East Bank Creative Futures Fund is a five-year £10 million programme powered by Westfield Stratford City that will provide 19,000 new jobs, learning, training, and educational opportunities through the means of art, culture, innovation and creative placemaking. Co-funded by the Foundation, the programme has a strong focus on the vibrant and diverse people, organisations and communities of Newham, Tower Hamlets, Hackney and Waltham Forest and aims to create exciting partnerships between these boroughs and the world-renowned arts, culture, education, and innovation partners of East Bank.

Year 1 of the programme has now completed in terms of fund giving activity and was launched very quickly as part of the response for community support to the effects from Covid-19. Year 2 of the programme has many strands and is due to open in August 2020. As part of Year 2 activity, a capacity building programme will be opened to allow communities, organisations, individuals, and potential grantees to build knowledge, skills, and training and have networking opportunities with each other and other stakeholders.

For full information, please download and read our Tender Invite to provide Capacity Building Programme.

About the Capacity Building Programme

The aims of a capacity building series would be to:

  • Improve applicant’s success rate
  • Upskill and develop individuals / organisations
  • Extend inclusivity and diversity through support to intersectional and underserved communities
  • Improve civic participation
  • Improve partnership and networking opportunities (pre and post application)
  • Contribute towards achieving set outcomes for the Westfield Stratford City programme as per agreement
  • Showcase awareness of the Foundation’s role/communications

Additional considerations would also be:

  • Collaborative approach and/or direct equity partnership experience
  • Engages local organisations and East Bank partners in delivery of the programme e.g. service providers
  • Programme to be demand-led e.g. training responsive to need/feedback
  • Targets underserved organisations and individuals with tailored one to one support / mentoring
  • Peer learning/shared learning amongst orgs and expert masterclasses
  • Wrap around bid writing support for D&I applicants
  • Collation of resources, signposting, and legacy learnings tools e.g. webinars, toolkits
  • Potential to help the Foundation build a public partnership registry for future collaborative projects and/or funding applications

The responsibilities for this invitation to tender for the appointed provider are:

  • Work with the Foundation’s Grant and Programme Manager to identify themes/ topic areas for the programme
  • Work with the Foundation’s Grant and Programme Manager to identify and bring in key stakeholders / experts / organisations to use for topic / training discussions and sessions
  • Work with the Foundation’s Communications Manager to design and deliver communication assets and plan within the Foundation’s and Westfield programme’s branding guidelines
  • Design the programme including how managed, where hosted (online or in person), how communicated and training session materials / collateral
  • Hosting and management of each session, whether online or in person, including venue booking, online platform, registrations, attendee communication, agendas, production, provision of materials, presentations, and any additional requirements such as refreshments
  •  To run a minimum 12 sessions over a 12-month period. Sessions to be between two to four hours. Number of participants to attend each session is negotiable.
  •  To provide quarterly monitoring and reporting indicating attendance, relatable programme outcome impacts, participant feedback and future recommendations for topics.

The Foundation team will work with the appointed provider to identify themed areas, but the below have been identified as potential training/session areas:

  • Meet the funders – application advice
  • What does post Covid-19 recovery mean
  • Strategy and business planning
  • Health and wellbeing – mental health
  • Comms, social media, and digital engagement
  • Partnership, collaboration, co-design, and networking
  • Marketing and branding
  • Finance management and accounts – loans / social investment
  • Governance structures – policies and procedures
  • Event planning
  • Entrepreneurial advice
  • Inclusion and diversity
  • Mentoring
  • HR and employment
  • Talent / leadership development
  • Customer service skills
  • Impact evaluations and data management
  • Sustainability
  • Digital design and inclusion

Who Can Apply

Applications will be accepted from organisations, freelancers, consultants and/or consortiums who demonstrate the below. However we encourage applications from local East London suppliers specifically based in Hackney, Newham, Tower Hamlets or Waltham Forest:

  • Experience / knowledge of working with charity/ third sector
  • Experience / knowledge of delivering training / upskilling sessions
  • Experience / knowledge of delivering training / skill sessions within a local community setting
  • Potential experience of equity partnership building
  • Demonstrate knowledge of East London with particular focus on the boroughs of Newham, Waltham Forest, Tower Hamlets and Hackney
  • Knowledge or experience working with creative, cultural, educational and innovation sectors
  • Evidence of experienced team members with experience within the above sectors
  • Commitment to equality, diversity, and inclusion
  • Commitment to environment, social and governance
  • Ability to work within timelines set


We will accept applications from all organisations but would encourage applications from local providers who have a good understanding of both the local area, third sector charitable fundraising activities and/or and the arts, culture, innovation, education and /or placemaking sectors. It is also important to the Foundation that you can demonstrate a strong commitment to equality, diversity, and inclusion as well to the environment, society, and good governance.

This tender award is for a period of 12 months. The expected resources would be to deliver no less than 12 x 2-4-hour training / skills / networking sessions over the 12-month period, including all elements of design, implementation, production, and delivery. Number of participants to attend each session is negotiable.

As can be expected, as a small independent charity our budget is limited. We seek tender applications for proposals within a £20,000-£25,000 bracket inclusive of VAT. Payment schedules will be on discussion of awarding the contract.

Tender applications should include a clear breakdown of costs, associated time and personnel time and cost breakdown. For more guidance, please read the tender invite for the programme.

Tender open: Monday 31 May 2021

Tender close date: Friday 25 June 2021

Tender assessment: w/c 28 June 2021

Tender awarded: w/c 12 July 2021

Expected commencement of programme: August 2021

Applications should be no more than eight sides of A4 and address the following with allocation of assessment weighting:

  • Understanding of the brief and the Foundation’s core vision, aims and objectives (30%)
  • Approach and proposed methodology, including approach to diversity and inclusion (30%)
  • Expertise and experience (15%)
  • Price and budget breakdown (25%)

Please send your application to Sarah Nelson or Ashton Mullins at the below email addresses.

Sarah Nelson
Director of Programmes and Communication

Ashton Mullins
Grant and Programme Manager

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